HIPAA policy generation with ISMS Copilot
Draft your 45 CFR §164.316 policy pack and Notice of Privacy Practices without exposing PHI.
HIPAA policy + Notice of Privacy Practices drafting
45 CFR §164.316 requires covered entities to maintain written (or electronic) policies and procedures and to keep them for six years from creation or last effective date. ISMS Copilot drafts that full pack: the administrative, physical, and technical safeguard policies under §164.308–§164.312, the Privacy Rule policies (minimum necessary, uses and disclosures, individual rights), and a Notice of Privacy Practices that satisfies §164.520 content requirements. One hard rule, repeated here verbatim because it matters: ISMS Copilot does not sign a Business Associate Agreement (BAA). That means we cannot lawfully process Protected Health Information on your behalf under 45 CFR §164.502 — never paste actual PHI or ePHI (names, dates, MRNs, diagnoses, provider-patient conversations) into chats. ISMS Copilot drafts the documents that describe how PHI is handled; it must never contain the PHI itself.
Full HIPAA stance and limitations →What gets drafted
Administrative, Physical, and Technical Safeguard policies (45 CFR §164.308–§164.312)
Notice of Privacy Practices aligned to §164.520 content requirements
Privacy Rule policies — minimum necessary, permitted uses and disclosures, individual rights
Risk analysis and risk management plan templates aligned to §164.308(a)(1)(ii)
Breach Notification Rule runbook (§164.400–§164.414, 60-day clock)
§164.316 documentation retention SOP — six-year retention and review cadence
Why HIPAA teams use it for policy drafting
- Produce a complete §164.316 policy set in days, not weeks
- Notice of Privacy Practices that maps to the actual §164.520 content checklist
- Consistent cross-references between Security Rule and Privacy Rule policies
- Documentation a HIPAA assessor or OCR investigator can follow without gaps
Frequently Asked Questions
Will ISMS Copilot sign a BAA so I can use real PHI?
No. We do not sign Business Associate Agreements. The AI infrastructure underneath ISMS Copilot does not carry a BAA chain we can pass through to you. Treat it strictly as a documentation and training tool — never a PHI processor. Keep ePHI in your dedicated HIPAA-compliant systems.
Does the Notice of Privacy Practices output meet §164.520?
ISMS Copilot drafts the Notice against the §164.520 content requirements — uses and disclosures, individual rights, the entity's duties, and contact information. It is a strong starting draft that still needs review by your privacy officer and, where applicable, counsel before publication.
How long do I have to keep these policies?
45 CFR §164.316(b)(2) requires retention for six years from the date of creation or the date last in effect, whichever is later. ISMS Copilot drafts a retention SOP that builds this clock and a periodic review cadence into your documentation process.
Draft your HIPAA policy pack
Generate the §164.316 documentation and Notice of Privacy Practices — without putting PHI at risk.